Effective Date: September 10, 2025
Company Name: Travel with Rad LLC
Contact: contact@travelwithrad.com
Website: www.travelwithrad.com
1. Agreement Overview
These Terms and Conditions (“Agreement”) govern the relationship between you (“Client,” “Traveler,” or “you”) and Travel with Rad LLC (“we,” “us,” or “our”) regarding the booking and provision of travel services. By booking a trip or making a payment, you agree to be bound by this Agreement.
2. Booking & Reservations
2.1 How to Book
Reservations can be made:
- Online at www.travelwithrad.com
- By email at contact@travelwithrad.com
2.2 Identification Requirements
- Reservations must be made using the full legal name as it appears on your passport.
- Name changes after travel documents are issued will incur additional fees established by our suppliers.
3. Role of Travel with Rad LLC
We act solely as a travel agent and tour operator, facilitating bookings with third-party travel service providers (e.g., airlines, hotels, cruise lines, car rental companies). We do not own, operate, or control these providers.
3.1 Limitation of Liability
- We are not liable for any acts, errors, omissions, or negligence of third-party providers.
- Your legal recourse lies with the specific provider, not with Travel with Rad LLC.
4. Airline Policies
4.1 Airline Responsibilities
We are not responsible for airline policies or changes. Flight schedules may change without notice. We are not liable for penalties on tickets not issued by us.
4.2 Ticketing & Rebooking
We may rebook flights to meet itinerary requirements. Airlines may require immediate ticketing, overriding standard payment deadlines. Failure to pay may result in cancellation.
4.3 Seat Assignments
Seat assignments are controlled by the airline. Group bookings are for economy class only.
4.4 Frequent Flyer Programs
Mileage accrual is governed solely by the policies of the respective airline. Not all fare types are eligible for frequent flyer miles, and eligibility may vary based on fare class, promotional rates, or code-share agreements.
If you wish to earn frequent flyer miles, you must provide your frequent flyer number prior to ticket issuance. If the number is not provided in time, it is your sole responsibility to add it directly with the airline. Travel with Rad LLC is not responsible for mileage eligibility, accrual, or retroactive credit requests.
5. Payments & Fees
5.1 Pricing
Prices are subject to change until full payment is received. Government-imposed taxes or surcharges may apply after payment.
5.2 Payment Methods
- No Fee: Zelle, Venmo, money orders, bank deposits, and cash
- With Service Fee: Credit/debit cards, PayPal, Square
- A signed authorization form may be required for card payments.
5.3 Deposits
Non-refundable and non-transferable. Required at booking. Payment plans will be outlined in your invoice.
5.4 Final Payment
Due no later than 45 days prior to departure, unless otherwise stated.
5.5 Late Payments
A $250 late fee will be added if the final payment is not received by the due date.
6. Cancellations & Refunds
6.1 Cancellation Process
Must be submitted in writing to contact@travelwithrad.com. A cancellation form must be completed within 24 hours.
6.2 Refund Policy
All deposits are non-refundable unless otherwise specified. Refunds are subject to third-party provider policies.
7. Chargebacks & Disputes
Filing a chargeback may result in cancellation and disqualification from future bookings. You agree to reimburse us for any legal or administrative costs incurred in recovering chargeback funds.
8. Travel Documents & Requirements
8.1 Passports & Visas
Passports must be valid for at least 6 months beyond your return date. Non-U.S. citizens must check with consulates.
8.2 Cruise Travel
A valid passport is strongly recommended for all cruise passengers.
9. Additional Fees
Local taxes, surcharges, hotel deposits, and resort fees may apply and are not always included in your booking.
10. Refusal of Service
Service providers may refuse service for reasons including lack of documentation, illness, intoxication, or disruptive behavior. We are not liable for such refusals.
11. COVID-19 Waiver of Liability
In light of the global COVID-19 pandemic, Travel with Rad LLC is committed to providing transparency and safety guidance to all travelers. By booking travel services through us, you acknowledge and agree to the following:
11.1 Acknowledgment of Risk
- COVID-19 is a highly contagious virus that can be transmitted through person-to-person contact, airborne particles, and contaminated surfaces.
- The World Health Organization (WHO) declared COVID-19 a global pandemic in March 2020. The Centers for Disease Control and Prevention (CDC) continues to issue guidelines to mitigate the spread of the virus, including mask-wearing, social distancing, and frequent handwashing.
- Despite precautions, there is an inherent risk of exposure to COVID-19 in any public setting, including during travel.
11.2 Traveler Responsibilities
- You are responsible for understanding and complying with all COVID-19-related travel requirements for each destination on your itinerary, including:
- Entry restrictions
- Testing requirements
- Vaccination mandates
- Quarantine protocols
- You are also responsible for complying with the COVID-19 policies of all airlines, hotels, cruise lines, and other service providers involved in your travel.
- Failure to comply with these requirements may result in denied boarding, denied entry, quarantine, or additional expenses, for which Travel with Rad LLC is not liable.
11.3 Supplier Policies
- Travel with Rad LLC has made reasonable efforts to inform you of the COVID-19 safety policies of our suppliers if provided one.
- These policies are created and enforced by the suppliers themselves and may change without notice.
- We are not responsible for the enforcement or effectiveness of these policies, nor for the actions of other travelers who may not comply.
11.4 Health Screening and Quarantine
- You may be subject to health screenings, temperature checks, or COVID-19 testing before, during, or after travel.
- You may be required to quarantine at your destination or upon return, either voluntarily or by government mandate.
- Any costs associated with testing, quarantine, or medical care are your sole responsibility.
11.5 Assumption of Risk and Waiver
With full awareness and appreciation of the risks involved, you, on behalf of yourself and your traveling companions, heirs, estate, and assigns, voluntarily assume all risks related to COVID-19 exposure and travel. You agree to:
- Waive, release, and discharge Travel with Rad LLC, its officers, employees, agents, contractors, and affiliates (collectively, the “Released Parties”) from any and all liability, claims, demands, or causes of action arising from or related to COVID-19.
- Indemnify and hold harmless the Released Parties from any claims, damages, losses, or expenses (including attorney’s fees) arising from your travel or use of services, including those related to COVID-19 exposure, illness, or death.
11.6 Travel Insurance Recommendation
We strongly recommend purchasing travel insurance that includes coverage for COVID-19-related disruptions, including trip cancellation, medical treatment, and quarantine expenses. Travel with Rad LLC is not responsible for losses incurred due to lack of insurance coverage.
12. Force Majeure
We are not liable for failure to perform due to events beyond our control (e.g., natural disasters, war, pandemics). In such cases, supplier policies will apply.
13. Privacy Policy
We are committed to protecting your personal information. Your data will only be used for booking and communication purposes.
14. Responsibility & Liability
We do not own or operate any travel service providers. We are not liable for injury, loss, or damage due to third-party actions, force majeure, or other uncontrollable events.
15. Travelers with Disabilities
15.1 General Accessibility
Travelers requiring assistance must notify us before booking and be accompanied by someone who can provide that assistance.
15.2 Participation Requirements
Travelers must be able to follow instructions and maintain the pace of the group. We reserve the right to deny participation if needs cannot be accommodated.
15.3 Wheelchairs & Walkers
USA Tours:
We strive to accommodate under ADA guidelines but cannot guarantee full accessibility.
International Tours:
Facilities may not comply with ADA standards. Wheelchairs and scooters may not be permitted on certain transport.
16. Travel Insurance
We strongly recommend purchasing comprehensive travel insurance to protect against trip cancellations, medical emergencies, lost luggage, or delays. Travel with Rad LLC is not responsible for losses due to lack of insurance.
17. Photography & Media Release
By participating in a tour, you grant Travel with Rad LLC the right to use photographs, videos, or other media taken during the trip for promotional purposes without compensation.
18. Behavior & Conduct
We reserve the right to remove any traveler from a tour for disruptive, unsafe, or inappropriate behavior. Any additional costs incurred will be the traveler’s responsibility.
19. Governing Law
This Agreement is governed by the laws of the State of Florida. Any disputes shall be resolved in the appropriate courts of Florida.
